2023 Project Period (Project No. 2023-1-TR01-KA171-HED-000167458)

2025-2026 Academic Year (Fall Term) Erasmus+ KA171 Higher Education Student Learning Mobility with Third Countries Not Associated with the Program Application Announcement 

Important!!! Please read the following information carefully.

• Application Criteria
• Documents Required for Application
• Selection Criteria
• Grant Amounts for the Academic Year 2024-2025
• Additional Grant Support for Student Mobility
• Inclusion Support
• Green Travel
• 2024-2025 Academic Year Erasmus+ Study Mobility Selection Calendar

APPLICATION CRITERIA

1-Students who will apply for the Erasmus+ Study Mobility Program must be full-time students enrolled in a higher education program at Kütahya Dumlupınar University for at least one academic semester. Students enrolled in the 2023-2024 Academic Year (except Preparatory students) can apply for this program to benefit from the Spring semester of the 2024-2025 Academic Year.  

2- Undergraduate students are required to have a GPA of at least 2.20/4.00. The fact that the student has lower courses does not prevent him/her from benefiting from the program.

For students who have transferred from another higher education institution with horizontal and vertical transfer and have not yet established a grade point average at Kütahya Dumlupınar University, the grade point average in the last transcript from the higher education institution they come from is taken into consideration.

3-Master’s and PhD students are required to have a GPA of at least 2.50/4.00. The fact that the student has lower courses does not prevent him/her from benefiting from the program. For students who do not have a transcript yet, the graduation grade taken in the previous higher education level is taken into consideration.

4-For Erasmus+ (KA131) (Study-Internship), Erasmus+ International Credit Mobility (KA171), Erasmus+ Consortium Internship Mobility (KA130), which we carry out within our center, it is necessary to have participated in the Foreign Language Proficiency exams held twice in the fall and spring semesters of each academic year and to have met the threshold scores.  

5-Depending on the student’s own request, if the student indicates the “Higher Education Institutions Foreign Language Exam (YÖKDİL)” Foreign Language Exam (YDS / Y-YDS) or TOEFL score taken within the last 5 years during the application, the score obtained from the exam will be counted instead of the Foreign Language Proficiency Exam score. When this document is submitted, the student may not take the Foreign Language Proficiency Exam if he/she wishes.

6- If a student has benefited from higher education mobility activities during the Erasmus+ period within his/her current study level, the total mobility period with the new activity cannot exceed 12 months.

7- Double major students can only apply for mobility from one major in the same application period.

8-In order to apply, there must be a bilateral agreement for the department you have studied in and sufficient quota for this agreement in the list of bilateral agreements that our university has made with higher education institutions abroad.

9-To apply, please visit https://erasmusbasvuru.ua.gov.tr/ and http://form.dpu.edu.tr/index/index/6704F4E66CEEF and submit your application through the online application system. Before completing your application, please read the Frequently Asked Questions on our website https://erasmus.dpu.edu.tr/tr/index/sayfa/140/sikca–sorulan–sorular. 

IMPORTANT NOTE: The application must be completed in both portals. If the application is not made from both portals, the application will be considered invalid.   

10-Complete your application by 23:59 on Friday, November 15, 2024. All applications will be made electronically. After the application is completed, all documents will be e-mailed to ka107@dpu.edu.tr.

11- You can send any problems you have experienced during the application to the e-mail address ka107@dpu.edu.tr or you can report them to the phone numbers 0 274 443 16 84 or 0274 443 16 85.

Our students who are abroad within the scope of Erasmus + Higher Education Student Learning / Internship Mobility and who want to apply for Erasmus + Higher Education Student Learning Mobility in the Spring semester of the 2024-2025 Academic Year can use the foreign language proficiency exam scores (DPU Erasmus Foreign Language Exam Score taken in the last two years), if they meet the current threshold, or YÖKDİL, YDS, E-YDS, TOEFL result document entered in the last 5 years will be accepted instead of the written exam if it meets the current threshold. These students are required to apply online. 

SELECTION CRITERIA

1. Students must have obtained at least 55 points from Kütahya Dumlupınar University Foreign Language Proficiency Exam for all departments and at least 70 points for English Language and Literature, Translation and Interpreting (English) or must have obtained the above-mentioned threshold scores from exams considered equivalent (YÖKDİL, YDS, E-YDS, TOEFL, etc.)..
2. As a result of the language exams, 50% of the language scores of the successful students out of 100 points and 50% of the equivalents of their general academic averages in the 100 point system are taken and their general success points (Erasmus score) are calculated. Students with a total Erasmus score below 55 (70 for English Language and Literature and Translation and Interpreting) will be deemed invalid.

The evaluation criteria and weighted scores to be used in evaluating the 2024-2025 Academic Year applications are as follows:

Criterion	Weighted Score
Academic success level	50% (out of a total of 100 points)
Language level	50% (out of a total of 100 points)
Children of martyrs and veterans	+15 points*
Students with disabilities (provided that the disability is documented)	+10 points
Within the scope of the Law No. 2828 on Social Services, students who have been given a protection, care or shelter decision	+10 points**
Students who were elected in a previous election period, but waived out of the given waiver period	-10 points
Previous utilization (for each activity (grant or non-grant, regardless of study-study)	-10 points
Participation in mobility in the country of citizenship	-10 points
Applying for two mobility types at the same time (reduction is applied to the mobility type preferred by the student)	-10 points
For students selected for mobility: Failure to attend the meetings/trainings organized by the higher education institution regarding mobility without an excuse (student’s Erasmus applies in case of reapplication)	-5 points
Those who applied for the Erasmus+ Foreign language exams of our University in the previous years but did not take them	-5 points
On February 6, 2023, the earthquake disaster occurred in 10 provinces of our country (Adana, Adıyaman, Diyarbakır, Gaziantep, Hatay, Kahramanmaraş, Kilis, Malatya, Osmaniye and Şanlıurfa) and affected 10 provinces of our country (Adana, Adıyaman, Diyarbakır, Gaziantep, Hatay, Kahramanmaraş, Kilis, Malatya, Osmaniye and Şanlıurfa) Students whose first and second degree relatives or themselves reside in the above-mentioned 10 provinces but are enrolled in higher education institutions with ECHE in different provinces (1st and 2nd degree relatives: mother, father, children, spouse, spouse’s mother, spouse’s father, grandfather, grandmother, grandchildren and siblings)	+10 points

*In addition to combat veterans and their spouses and children and the spouses and children of war martyrs, according to Article 21 of the Anti-Terrorism Law No. 3713 dated 12/4/1991, the spouses and children of “public officials who have been wounded, disabled, killed or killed by acts of terrorism while performing their duties at home or abroad or due to the performance of these duties even if their titles have been removed”, and according to Article 7 of the Decree Law No. 667 dated July 23, 2016. Pursuant to Article 7 of the Decree Law No. 667 dated July 23, 2016, the spouses and children of those who lost their lives due to the coup attempt and terrorist act carried out on July 15, 2016 and the acts that are a continuation of this act, or civilians who are disabled and their spouses and children are prioritized if they apply for Erasmus+ student mobility.

** For prioritization, the student must submit a letter from the Ministry of Family and Social Policies stating that he/she has a protection, care or shelter decision in accordance with Law No. 2828. 

3. Students are ranked from the highest to the lowest overall success score within their departments and are placed in the universities they will go to within the scope of the Erasmus + Exchange Program, taking into account the quotas and preference ranks of the universities they specified during their application..
4. As a result of this process, all students who are placed in a university will be announced as “PRIMARY students”. Students who are not selected as “PRINCIPAL” will be declared as “RESERVE” and these students can benefit from “Grant-Free Mobility” if they wish.
5. If our students with disabilities are selected for the program, they may be provided with additional grant support. The additional grant rate cannot exceed the total Erasmus grant to be received.

GRANT AMOUNTS FOR THE ACADEMIC YEAR 2024-2025

Country Groups	Countries Visited during Mobility	Monthly Grant Tuition (Euro)
Turkey	Kosovo, Bosnia and Herzegovina, Albania, Azerbaijan, Moldova, Morocco, Algeria, Tunisia, Kyrgyzstan, Kenya, Niger	700

Payments are made in 2 installments. The first payment; 70% of the total grant is deposited into the student’s account before the student leaves. The remaining 30% grant payment will be calculated according to the ECTS rates that the student is successful and will be made after the student submits the documents. If the student fails all of the courses taken from the opposite institution, the university commission will be authorized to deduct (take back) up to 50% of the grant.. 

Travel Support

For mobility with Third Countries Not Associated with the Program, students are also supported for round-trip travel. 

The amount of travel expenses should be calculated using the “Distance Calculator”. The distance calculator is available at the following link:

 http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

The distance calculator should be used to determine the km between the 2 points from the location of the host organization to the place of activity and the travel grant should be calculated using the table below. The grant equivalent of the kilometers in the distance calculator in the table below is the round-trip figure, which is not multiplied by two. If the student travels with a stopover, it does not affect the distance reached with the above-mentioned distance calculation.

ADDITIONAL GRANT SUPPORT FOR STUDENT MOBILITY

Disadvantaged participants will be eligible for Additional Grant Support in addition to the grant to which they are entitled. For the grant to be given, a disadvantaged participant is defined as an individual who is economically and socially underprivileged and fits into the following sub-categories.

• Those who are subject to Law No. 2828 (those who have a protection, care or shelter decision by the Ministry of Family and Social Services in accordance with Law No. 2828)
• Students for whom a protection, care or accommodation decision has been taken within the scope of Child Protection Law No. 5395
• Those who have been granted an orphan pension
• Children of Martyrs/Veterans

Those who have been granted a needy pension to themselves or their family (it is sufficient to submit a document proving that the student has received financial support from municipalities, public institutions and organizations (Ministries, Social Assistance and Solidarity Foundations, General Directorate of Foundations, Red Crescent, AFAD).

Credit and Dormitories Institution scholarships and similar scholarships, other grants, aids and scholarships in the form of merit scholarships, one-time aids are not accepted within the scope of this financial aid.

Additional Grant Support will be provided to students who meet the above scope, upon their request and provided that they document this situation, in the following amounts according to the type of mobility.

Type of mobility	Additional Grant Support Amount
Student mobility between 2-12 months	250 € per month

INCLUSION SUPPORT

The Erasmus+ Programme encourages the participation of people with special needs. A person with special needs is a potential participant whose personal physical condition, mental state or health condition does not allow them to participate in the project/mobility activity without additional financial support. In order to provide additional grants to students and staff in need of inclusion support, the beneficiary higher education institution must request an additional grant from the Center. After the participant with Inclusion Support is selected, if the participant has an additional grant request, the approximate additional costs are determined and an additional grant is requested from the Center. The request for additional grant can be made within the contract period, but in any case up to 60 days before the end of the contract. The participant cannot request an increase in the grant after the end of the activity.

In the application form, it is necessary to explain why the Inclusion Support is needed and to attach supporting documents (e.g. if the Inclusion Support is related to disability, a doctor’s report (not older than 3 months) or a photocopy of a disability card, a doctor’s report for chronic illnesses) containing information about the disability and its level. The form also includes the information that the host higher education institution is aware that the student/staff member is a participant in need of Inclusion Support and a commitment to have the appropriate equipment. The amount of the additional grant requested and why it is needed must be detailed as requested in the form. The requested grant must be directly related to the purpose of making it possible for the participant with Inclusion Support to participate in the activity.

The Center evaluates each application individually and decides whether an additional grant can be awarded and, if so, the appropriate grant amount. The amount of the additional grant is increased in the relevant section of the beneficiary’s contract. For participants with Inclusion Support, the final additional grant will be awarded based on the actual amount of the expenditure incurred. Invoices for the use of the additional grant awarded at the end of the activity must be provided and kept in the participant file to be presented in case of possible controls. Undocumented expenditures and expenditures in excess of the contractual grant for the beneficiary with Inclusion Support are not eligible even if they are incurred.

Green Travel Support for Students/New Graduates

Green travel is the use of public transportation with low carbon emissions. The use of buses, trains and shared cars are included in the scope of green travel. In order to receive green travel support, green travel must be used on departure and return and more than half of the entire trip must be made using green vehicles. Students/ recent graduates who prefer green travel will receive an individual support grant of up to 4 days in addition to the grant amount specified in the table above. In case of using sustainable means of transportation (green travel); the statement of the person receiving the travel grant will be used as a supporting document. 

SELECTION CALENDAR

Start of Applications	October 28, 2024
End of Online Applications	November 15, 2024 (23:59)
Announcement of Results	November 25, 2024 (17:30)
Waiver/Appeal	November 26-29, 2024
Information Meeting	It will be announced later.

KÜTAHYA DUMLUPINAR UNIVERSITY

Foreign Relations and International Student Coordination Application and Research Center

School of Foreign Languages A Block Ground Floor

Web: http://erasmus.dpu.edu.tr   

E-mail: ka107@dpu.edu.tr